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Part-Time Staff: Senior Administrative Assistant
Kansas City, MO
Job Description
Job Summary:
The Senior Administrative Assistant will support the Executive Cabinet offices by being one of the first line supporters to greet, answer and route calls, answer general inquires, maintain and file documents and aiding with coordinating events.
Essential Functions:
The Senior Administrative Assistant will support the Executive Cabinet offices by being one of the first line supporters to greet, answer and route calls, answer general inquires, maintain and file documents and aiding with coordinating events.
Essential Functions:
- Performs customer service duties to include providing information and responding to questions/inquiries regarding department policies/procedures via phone, email, or in person. Greets and directs visitors, students, or staff to appropriate personnel or department
- Assists with department programs and projects; assist in creating training plans and procedures and assist with training new colleagues in various processes; scheduling and coordinating appointments, classes, meetings, activities, or events; maintains calendars, prepares meeting agendas and transcribes meeting minutes; setting up rooms; sending invites; proctoring exams; making recommendations to ensure operational efficiency; and assisting with departmental operations as needed.
- Prepares, edits, proofreads, sorts, processes, maintains, and/or distributes correspondence, reports, rosters, forms, files, booklets, time sheets, packets, personnel paperwork, work orders, or other documents; work may involve researching and compiling information; performing basic quantitative and qualitative data analysis.
- Prepares, tracks, sorts, reviews, processes, and/or reconciles various records, invoices, requisitions, bills, check requests, deposits, accounts, reimbursements, travel requests and vouchers, applications, or forms.
- Performs office duties to include monitoring inventory; ensuring adequate availability of supplies and materials; ordering supplies; troubleshooting basic tech issues; sorting and distributing mail.
- Plans and implements events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media and other parties; and performing other operations related to planning and organizing vents/operations/programs.
- Coordinates with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, provide assistance, and facilitate departmental operations.
- Perform other duties as assigned.
Knowledge, Skills and Abilities:
- Knowledge of customer service principles
- Knowledge of computers and related software applications
- Knowledge of recordkeeping principles
- Knowledge of filing principles and practices
- Knowledge of modern office procedures, methods, and equipment
- Knowledge of event planning
- Knowledge of English language, grammar, and punctuation
- Skilled in prioritizing and assigning work
- Skilled in using a computer and related software applications
- Skilled in providing customer service
- Skilled in proofreading and editing documents
- Skilled in utilizing modern office equipment
- Skilled in typing and data entry
- Skilled in planning events and activities
- Skilled in maintaining inventory
- Skilled in maintaining records and files
- Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.
Physical Requirements:
This position typically require:
- Feeling, grasping, hearing, fingering reaching, repetitive motion, standing, talking, visual acuity, and walking.
- Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- Sedentary work involves sitting most of the time.
- Walking and standing are required only occasionally.
- High School Diploma or equivalent (G.E.D.)
- Two (2) years of experience in clerical/administrative support, or related area
EOE/M/F/Vet/Disabled
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Required Education
High School or Equivalent
Required Experience
2 years
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